In preparing the business for the area or local meeting, you should try to be in regular contact with the various committees of the meeting. It is important that committees report regularly to their parent meeting. It may be possible to save the meeting's time by adequate preliminary discussion. With regard to nominations, for example, you may be able to avoid having to make appointments 'subject to consent'. It is also important that, in minuting appointments, the term of service and the date of termination be clearly stated.
The meeting clerks are advised to be in close touch with elders and overseers, for example, when applications for membership are being considered. More generally, you should be aware of the responsibilities laid upon elders and overseers for the spiritual life of the meeting, for encouraging full participation in meetings for church affairs, and for the right holding of meetings for worship including meetings for church affairs.
Keep a sense of proportion and a sense of humour. Be sensitive to the tempo of the meeting. Do not be over-brisk nor allow matters to drag tediously. Be alert to those who may need encouragement to speak.